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Federal Requirement 4.8
Distance Education - Written Procedure for Student Privacy

15. An institution that offers distance or correspondence education documents each of the following:

4.8.2 has a written procedure for protecting the privacy of students enrolled in distance and correspondence education courses or programs.

Judgment of Compliance:

Compliance

Narrative/Justification for Judgment of Compliance:

Florida Gateway College (FGC) has a written procedure for protecting the privacy of students enrolled in distance and correspondence education courses or programs. FGC does not have any correspondence education courses or programs.

FGC complies with all federal and state laws in order to protect the privacy of student educational records. Information can be found on the Family Education Rights and Privacy Act (FERPA) [1] website. This information is used to protect the confidentiality of student records and can also be found on the college website [2] and in the college catalog [3] and student handbook [4].

The college adheres to the same privacy standards for online students as it does for traditional students as stated in FGC District Board of Trustees (DBOT) policy 6Hx12:9-34 [5], Access to Student Educational Records. Students and eligible parents/guardians have rights as afforded by FERPA and as outlined in this policy. The college must have written consent [6] from a student in order to release information from academic records to another party.

The Registrar is the custodian of records at the college. The Registrar’s office treats the privacy of all students the same. Students who cannot come to campus to complete and sign a written form can call the office and obtain information. The Registrar’s office will ask the student a series of authentication questions [7] to verify identity.

[1] FERPA website
[2] FGC website-FERPA
[3] FGC catalog-FERPA
[4] FGC Student Handbook-FERPA
[5] FGC DBOT Policy 6Hx12:9-34 Access to Student Educational Records
[6] Authorization to Disclose Information
[7] Authentication Questions

Florida Gateway College 149 SE College Place   Lake City, FL 32025   |   (+1 386) 752-1822
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Page Last Updated: July 13, 2015