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Federal Requirement 4.3
Publication Policies

10. The institution makes available to students and the public current academic calendars, grading policies, and refund policies.

Judgment of Compliance:

Compliance

Narrative/Justification for Judgment of Compliance:

Florida Gateway College (FGC) makes available to students and the public current academic calendars, grading policies, and refund policies.

Academic Calendar:

FGC develops an annual calendar [1] prior to the beginning of each fiscal year in accordance with Florida Administrative Code (FAC) Rule 6A-10.019 [2]. The calendar emphasizes important dates and deadlines. The calendar is published on the college website [3], in the Student Handbook [4], and in the college catalog [5]. Printed copies of the academic calendar are available from the Registrar’s Office. The academic calendar in the Student Handbook is in a format that students can use as a day planner. Information about the contents of the academic calendar is available from the Registrar’s Office web page link, Important Information from the Registrar’s Office [6]. The importance of the academic calendar is also included as part of the New Student Advising and Registration, First Time in College (FTIC) student orientation presentation [7] and in the online Orientation Video. The orientation video is posted on the website [8] and on YouTube. Approximately 500 students per year attend the face to face orientation provided by the advising office. Distance learning students can obtain information from the college website, the online Orientation Video or by contacting the advising office through email or telephone. The advising office will conduct face to face meetings with students with a webcam if requested.

Grading Policies:

FGC publishes grading policies in the college catalog [9]. The Student Handbook [10] informs students that the instructor of record has the sole responsibility of assignment of grades, establishes the grading scale, and must publish it in the course syllabus. The course syllabus is distributed to students at the beginning of the term for each class. Grading information is included in the online Orientation Video and in the FTIC mandatory orientation referenced above. Grading information is also available on the Registrar’s Office web pages [11]. Information on dropping classes, “W” vs “F” grades and “I” grades is available from the Registrar’s Office web page link, Important Information from the Registrar’s Office referenced above.

Refund Policies:

FGC District Board of Trustees (DBOT) Policy 6Hx12:11-04 [12] establishes the college's policy for student refunds in accordance with FAC Rule 6A-14.0541 [13]. The DBOT policy is accessible through the college website. The policy is also published in the Student Handbook [14] and in the college catalog [15]. Refund information for financial aid recipients is published on the Financial Aid Office [16] webpage. The student handbook refers financial aid recipients to contact the Financial Aid Office before withdrawal from classes or total withdrawal from school. Withdrawal may require them to return a portion of certain grants or loan funds.

The academic calendar, Student Handbook, and College Catalog are available from the college web page. Publications in hard copy are distributed by various means: by college staff, mailing upon request, at off campus centers, and at various locations on the main campus. Upon request, all other print documents are mailed from the Admissions Office.



[1] FGC Annual Calendar 2015-16
[2] Florida Administrative Code Rule 6A-10.019 Required Annual Calendar
[3] FGC Website Calendar
[4] FGC Student Handbook Calendar
[5] FGC Catalog Calendar
[6] FGC Registrar Webpage Important Information
[7] First Time in College (FTIC) Orientation PowerPoint and Attendance Record
[8] New Student Orientation Webpage
[9] FGC Catalog Grading Policies
[10] FGC Student Handbook Grading
[11] FGC Registrar Grading
[12] FGC DBOT Policy 6Hx12:11-04 Refund Policy
[13] Florida Administrative Code Rule 6A-14.0541 Student Fee Refunds
[14] FGC Student Handbook Refund Fee
[15] FGC Catalog Refund Policy
[16] FGC Financial Aid Webpage Refund Information
Florida Gateway College 149 SE College Place   Lake City, FL 32025   |   (+1 386) 752-1822
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Page Last Updated: July 13, 2015