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Comprehensive Standard 3.11.3
Physical Facilities

7. The institution operates and maintains physical facilities, both on and off campus, that appropriately serve the needs of the institution's educational programs, support services, and other mission-related activities.

Judgment of Compliance:


Narrative/Justification for Judgment of Compliance:

Florida Gateway College (FGC) operates and maintains physical facilities, both on and off campus, that appropriately serve the needs of the institution's educational programs, support services, and other mission-related activities.

Adequate, well-maintained facilities enable FGC to achieve its educational goals and to effectively serve its constituents. FGC ensures the quality of their facilities through regular maintenance and planning for future needs.


Facilities’ planning is guided by the Master Plan [1], the Capital Improvement Plan (CIP) [2] and the Educational Plant Survey [3]. The most recent Master Plan was approved in 2007 and extends for a twenty-five year period. The Master Plan is reviewed systematically by the facilities committee as part of the preparation for the CIP. An interactive campus map is available on the college website. [4]

The CIP is prepared and submitted annually and contains summaries of work previously done and time phased requests to fund needed building construction and renovation on campus. The CIP's from all Florida College System institutions are collated by the FLDOE and presented to the state legislature. The legislature determines how appropriations are awarded to the community colleges based on the consolidated list of CIP's.

The facilities committee [5] serves as a key source of information gathering, sharing, and planning for the short and long term plans of the college. The facilities committee includes key administrators, faculty, staff, and students.


In accordance with the FLDOE Maintenance and Operations Administrative Guidelines [6], the FGC facilities department performs routine, preventive and corrective maintenance, ensures oversight of contract maintenance and repair, and monitors construction on campus. "TeamWORKS Work Order Manager" is a computerized maintenance management program used to track and schedule work. Summary reports [7] are available to management through this system to track backlog and progress.

Routine maintenance is done to ensure the college complies with building codes [8] and safe practices. Periodic inspections of life safety related checks are completed. The director of facilities is the licensed building code administrator [9] for the campus. The building code administrator issues maintenance permits annually for routine maintenance jobs [10]. These jobs are documented through the “TeamWORKS Work Order Manager” system.

The Risk Management Consortium [11] and the Local Authority Having Jurisdiction (AHJ); the Columbia County Fire Department, perform annual inspections [12] of campus facilities to identify areas not in compliance with the building safety codes and safe practices. The agencies provide a report indicating areas of deficiencies that need to be addressed. The facilities department takes action to correct the documented problems. Corrections made to the campus based on the inspection reports are documented and presented to the FGC District Board of Trustees no later than June each year [13].

Preventive maintenance is automatically scheduled through the "TeamWORKS Work Order Manager" by entering parameters into the system for each piece of equipment. In addition, life safety checks are entered for fire extinguishers, kitchen and lab hoods, emergency call boxes and other critical equipment. Reminders of third party inspections such as risk management and fire alarm certifications are also programmed into the system. Each maintenance staff member is assigned a Personal Digital Assistant (PDA). The PDA's are linked to the “TeamWORKS Work Order Manager”. Completed work orders are downloaded and new ones are uploaded daily.

Corrective maintenance needs are identified by staff and faculty, and the departmental administrative staff enters work orders into the “TeamWORKS Work Order Manager” system. Urgent maintenance requests are submitted to the Facilities Department by phone and a follow-up work order is submitted through the “TeamWORKS” system for documentation and follow-up.

Deferred maintenance consists of projects recommended on the five year Educational Plant Survey that are not immediately funded. These projects are reviewed annually and prioritized with anticipated funding dates listed and are included in the CIP. Projects are completed as funding is received. Projects that are submitted but not funded remain prioritized on the deferred maintenance list.

The college ensures adequate physical resources are available on campus and at the off campus sites through ongoing assessment of current resources and long range planning to support the college mission and related activities. Quality is validated by third party inspections for safety and security and by continuous compilation of statistics on available physical space utilization. Faculty and staff provide a subjective evaluation of the condition of campus facilities by completing a biannual facilities survey [14].

Off Campus Sites

The college’s approved off campus sites include the Public Service Training Center in Olustee, the Dixie County Service Center, and the Gilchrist County Service Center. Routine and preventative maintenance is performed on a regular basis by the assigned maintenance technician. The sites are included in all facilities and planning maintenance activities.

Technological Infrastructure

The technological infrastructure is sufficient for the needs of the institution. The college upgrades the infrastructure when necessary to ensure the success of faculty, staff and students.

The internet bandwidth has been increased from 33 Mbps to 200 Mbps. Blackboard, the learning management system, is the current version and is running on robust servers. A streaming server has been incorporated into the network for faculty to supplement course materials with video. Wireless internet is provided on the main and off campus sites. There are eleven student computer labs on the main campus with a total of approximately 500 computers. Off campus sites are also equipped with computer labs which is beneficial for students living in remote areas without personal computers or high speed internet.

The college has implemented an online course evaluation system that is integrated with Blackboard. Students can provide feedback through a link in Blackboard or their college email account. The college also provides web based application and registration systems for the online as well as traditional student.


Current resources are tracked through ongoing inventory of physical facilities [15]. The inventory documents available classrooms, labs, and conference space. This information is used to schedule facilities use. The scheduling arrangements are made to ensure appropriate space is provided for the different types of programs. Facilities are adequate as verified by the usage rates compiled each term. The space utilization report [16] for fall 13-14 shows 43.94% use of classrooms and 90.90% use of labs.

The college maintains accurate and up-to-date records of its physical inventory [17]. Physical inventory of the main campus and service centers is completed annually.

The Educational Plant Survey is prepared every five years as required by Florida Statute 1013.31 [18] and submitted to the Florida Department of Education. The college completed the last survey June 17, 2010. It was revised October 14, 2011. The purpose of the survey is to assist in developing a plan to support the educational programs and services provided by the college. Based on the educational plant survey, the college develops the Capital Improvement Plan and requests Public Education Capital Outlay (PECO) funds from the State of Florida to remodel, renovate or construct new facilities.

Ancillary buildings that support the college mission include the Levy Performing Arts Center, the Howard Conference Center, the Student Union Building (SUB) and the Library and Media Center [19]. The Levy Performing Arts Center and the Howard Conference Center serve not only as important facilities for college concerts, meetings, and educational events, but also as locations for community events. The Student Union Building houses several administrative offices, the college bookstore and food service. These services support the needs of faculty, staff, and students on the campus.

The library and media center serves many roles for the campus and the community. The library houses over 30,000 books and electronic database resources. Students can also access library materials through the college website, which include materials from the Florida Virtual Campus e-resources. The media and public information office provides marketing and promotional material for the college, coordinates the entertainment series and provides valuable educational programming on a local television station. Additionally, the library and media center has multiple classrooms and conference rooms that are used by the college and the community for classes, meetings and events.

[1] FGC Master Plan
[2] Capital Improvement Plan
[3] Education Plant Survey
[4] Interactive Campus Map
[5] Facilities Committee Charge and Purpose
[6] Maintenance Operations Administrative Guidelines
[7] Work Order General Report
[8] Florida Building Code Handbook
[9] Building Code Administrator
[10] Annual Facility Maintenance Permit
[11] Florida College System Risk Management Consortium
[12] Gateway SREF14-15 Inspection
[13] DBOT Approval March 2015 Annual Inspection Report
[14] Facilities Evaluation Survey 2014
[15] Facilities Inventory 13-14
[16] Space Utilization 13-14
[17] Physical Inventory Screenshot
[18]Florida Statute 1013.31
[19] Community Use of Building 200 Room 102
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Page Last Updated: July 13, 2015